- Last Modified:
- 14 Dec 2018
- User Level:
- Power User
Within TERMINALFOUR, the Group management feature permits you to manage groups that share rights and assets. You can structure groups with users that have common purposes, and need to share common assets (content types, page layouts). This approach avoids having to assign rights to individual users. Additional tasks include:
- add or remove members
- delete a group
- disable a group temporarily
- restore group actions
The image below is the start page for Group management. To create a group, go to System administration > User rights & roles > Group management. The opening screen is shown below.
Create new group
Click Create new group and enter the following information about the group:
|Name||Name of the group|
|Description||Description of the group|
|Email address||Sets the email address to send group reminders and alerts to|
|Default preview channel||
This determines which channel is used for previewing content for this group. If a default preview channel has been specified in more than one place, the system applies the following logic:
|Group inheritance||This is a multi-choice list. Choose from this list to add subgroups to the new group. This is currently limited to the group select element and Access control of the published site, but when it is used the subgroup inherits the main group's Rights & Roles.|
Add users to the group
Select the members of the new group from the list of Available users. This is shown on the left side of the screen. For power users editing a group, only users who are members of the same group(s) as the power user are displayed.
You can filter your selection when you click the types of Available users:
- All users
- Power users
Choose the name you want, then click Add to move a user to the Group member list on the right side of the page. The list appears below.
When you complete your list, ensure you Save changes.
Another facet of managing your groups is the feature that allows you to delete a group, or to disable the group (and restore access later). To further explain this feature, these terms are defined as:
- Delete: The group is removed from TERMINALFOUR. When deleting a group, only the group is deleted; Assets and Users within the group are not deleted.
- Disable: Typically you disable a group temporarily - perhaps to coincide calendar related sequences. Or, to reconstitute after a project is completed. The important aspect is the flexibility of this feature - you can turn it on and turn it off, yet still modify to suit your needs.
Deleting a group is permanent - it cannot be restored.
To delete a group, go to System administration > User rights & roles > Group management.
Using the Actions menu, click Delete beside the group to be deleted.
A confirmation popup box appears. You must confirm the deletion to proceed. Click Delete to proceed, or Cancel.
Disable Group (or Edit)
To disable a group, go to System administration > User rights & roles > Group management.
Click Enabled to remove the check mark. This action disables the group.